Association By-Laws

THE BY-LAWS OF THE WEST MICHIGAN OFFICIALS ASSOCIATION

PREAMBLE

In order to promote and maintain high professional standards of sports officiating, and to engender a spirit of mutual respect and cooperation between coaches, athletic directors, other interested parties and the sports officials of this area, the West Michigan Officials’ Association is organized and established.

ARTICLE I

NAME

This organization shall be called THE WEST MICHIGAN OFFICIALS ASSOCIATION, INC. It is a nonprofit, charitable organization.

OFFICERS

The administrative authority of the Association shall be vested in the following elected officers:

1. President
2. President-Elect
3. Vice-President
4. Secretary
5. Treasurer
6. Football Registrar
7. Basketball Registrar
8. Football Program Chairperson
9. Basketball Program Chairperson
10. Counselor

These elected officers shall comprise the BOARD OF DIRECTORS of the Association.

VACANCIES

If a vacancy occurs in any of these offices during the year, such vacancy shall be filled by appointment by the President, with the approval of a majority of the members of the Board of Directors.

ARTICLE II

DUTIES OF OFFICERS

The office of PRESIDENT is the third year of a four (4) year term. The PRESIDENT shall preside at all meetings of the Association and shall appoint all standing and special com­mittees, except as otherwise stated in Article VIII (Standing and Special Committees). He/She shall be Chairperson of the Board of Directors and preside at their meetings. He/She shall also be Chairperson of the Grievance Committee if one is established. All correspondence from members and schools shall be directed to the President or Secretary for any action, as needed.

The office of PRESIDENT-ELECT is the second year of a four (4) year term. The PRESIDENT-ELECT shall, in the absence of the President, perform all duties of the President. He/She shall act as liaison between the members, the Board of Directors and the various working committees, and shall assist the committee chairperson whenever possible. He/She shall be co-chairperson of the annual banquet committee. For all Association and Board of Directors meetings, he/she shall also monitor the meetings to ensure that they are consistent with Robert’s Rules of Order.

The office of VICE-PRESIDENT is the first year of a four (4) year term, to be followed by subsequent years as President-Elect, President and Counselor, respectively. He/She will become President-Elect his/her second year and President his/her third year. The Vice-President shall be co-chairperson of the annual banquet committee.

THE SECRETARY shall arrange for a place of meetings and shall notify all the members of all regular or emergency meetings called by the President. This notice shall be made by newspaper publication and/or the most expeditious means. He/She shall be responsible for the recording of the minutes of the executive and membership meetings. All correspondence from members and schools shall be directed to the President or Secretary for any action, as needed. The Secretary shall receive a fee to be recommended by the Board and approved by the membership. Along with the Treasurer, the Secretary shall have the authority to draw or deposit funds of the Association. He/She shall assist the Treasurer in making provisions for the collection of dues. He/She shall assist the Registrars in the recruitment of new members. The Secretary shall be elected for a term of two years.

The TREASURER shall be responsible for and have control and custody of all the funds belonging to the Association and shall make disbursements for the prompt payment of any Association obligations incurred. Along with the Secretary, the Treasurer shall have the authority to draw or deposit funds of the Association. He/She shall make provisions for the collection of dues; he/she shall keep records of the current status of the Association’s treasury; and he/she shall render a financial report at the request of the President or a majority of the members present at any scheduled meeting. The Treasurer shall also make arrangements for a third-party audit of the Association’s financial records, which shall occur at least once a year and prior to the MHSAA deadline for approved associations. The Treasurer shall be elected for a term of two years.

The FOOTBALL PROGRAM CHAIRPERSON will be responsible for the pro­gram planning for each regular meeting during the football season. He/She shall, with the Secretary and Treasurer, arrange for all equipment needed for any program and shall conduct the program sessions. As chairperson, he/she shall appoint committee members as he/she deems necessary. The football program chairperson shall be elected for a term of one year.

The BASKETBALL PROGRAM CHAIRPERSON will be responsible for the program planning for each regular meeting during the basketball season. He/She shall, in conjunction with the Secretary and Treasurer, arrange for all equip­ment needed for any program and shall conduct the program sessions. As chairperson, he/she shall appoint committee members as he/she deems necessary. The basketball program chairperson shall be elected for a term of one year.

The FOOTBALL AND BASKETBALL REGISTRARS will be responsible for the recruitment of members, and will conduct an orientation program during both the football and basketball seasons for new officials with the appropriate Program Chairperson. In addition, each Registrar will be in charge of the master schedule for his/her sport and shall receive a fee to be recommended by the Board and approved by the membership. Each registrar shall be elected for a term of two years.

The COUNSELOR is automatically filled by the immediate outgoing or retiring President and is the fourth year of a four (4) year term. The Counselor shall act as an advisor to the Board of Directors, assist the President, and act as a liaison to all standing committees and any new or ongoing project/program as deemed appropriate.

ARTICLE III

MEMBERSHIP

There shall be two classes of membership in the organization: ACTIVE MEM­BERSHIP and ASSOCIATE MEMBERSHIP.

ACTIVE MEMBERSHIP shall be open to currently registered football and basketball MHSAA officials. Members shall have the opportunity to attain Member In Good Standing (MIGS) status by (1) attending a minimum of 50% of regularly scheduled WMOA , rules /mechanics meetings for each of their sport of choice in the year preceding such designated MIGS status; and, (2) have paid their current dues and special assessments for their designated sport(s) on or before July 31 of the current year, and (3) have paid the assessed dues for the prior year, of membership in each specific sport for which they are seeking MIGS status. Current year is defined as August 1 to July 31.

All members shall enjoy all the rights and privileges of membership upon fulfillment of the membership requirements contained by these bylaws and, shall be eligible for election as an officer, assignments in committees, and to cast one vote in connection with the formal business conducted by the association. Privileges afforded to Active Members, including, but not limited to game assignments, may be suspended or revoked by the Board of Directors if all dues, special assessments and/or late fees are not paid as required.

ASSOCIATE MEMBERSHIP shall be open to all past members not presently participating in high school athletics who desire mailings and banquet tickets.

ARTICLE IV

MEETINGS

The annual MEMBERSHIP MEETING shall be held each spring at the close of the State Boys’ Basketball Tournaments. At this meeting, the election of officers and any other business pertinent to another year’s activity will be conducted. All members shall be given notice of the time and place of this meeting at least ten (10) days before that date.

ALL REGULAR MEETINGS of each season shall be held at such time and place as the Board of Directors shall designate. The dates of such regular meetings will be published in the Association Directory. Any special meeting may be called by the President, with the approval of a majority of the Board of Directors.

ARTICLE V

DUES

Dues for membership shall be recommended by the Board and approved by the membership. Active and Associate memberships include WMOA mailings and a banquet ticket. WMOA Board member dues are waived.

Dues shall be payable on or before July 31 for the current year of membership. Single sport membership dues (football or basketball) shall be forty ($40.00). Dual sport membership (football and basketball) shall be fifty ($50.00). A penalty of twenty ($20.00) will be assessed for late payments for single sport or dual sport registration received after July 31. If an official is joining as a new member, no late fee will apply. A new member is an official who has never been a previous member of the WMOA, not a former member who has not maintained active membership.

Each new member will receive two WMOA patches upon payment of dues. Renewing members will receive replacement patches as needed and requested.

A special assessment may be levied by a three-fourth (3/4) vote of the members present at any regularly scheduled meeting, provided that the total number of the majority votes constitutes not less than one-third (1/3) of the total member­ship of Association.

ARTICLE VI

ELECTION OF OFFICERS

Officers shall be elected at the annual Membership Meeting each spring. The offi­cers who are elected shall assume their duties at the close of this meeting, with their terms to extend through the night of the annual Membership Meeting the following year, with the exception of the Secretary and Treasurer who are elect­ed for a two (2) year term.

After one year, the President-Elect shall become President. After one year, the Vice-President shall become President-Elect. There shall not be any restrictions against the reelection of any officer to any position, other than in this Article VI.

NOMINATIONS

The NOMINATIONS COMMITTEE shall inform the membership of the nominations process, and solicit names of potential candidates prior to the annual Membership Meeting. The Committee shall then present a list of candidates for the consideration of the members. These candidates shall have been screened by the committee to confirm their availability for election to office.

VOTING

Voting shall be conducted by electronic (i.e., internet-based) means or mailed absentee ballot, which shall be prepared by appointees of the President. Voting shall close one hour after the start of the annual Membership Meeting, and results announced prior to the end of that meeting. Those nominees who receive a majority of votes shall be declared elected. Absentee votes received after the Membership Meeting will be declared void.

With respect to the offices of Football and Basketball Registrars, and Football and Basketball Program Chairpersons: Only members registered with the WMOA as football officials shall vote for the Football Registrar and the Football Program Chairperson positions; only members registered as basketball officials shall vote for the Basketball Registrar and the Basketball Program Chairperson positions.

ARTICLE VII

AMENDMENTS

The By-Laws of the West Michigan Officials Association may be amended by a majority vote of the members present at any regularly scheduled membership meeting, by electronic (i.e., internet-based) means, and/or by mailed absentee ballot, providing the total number of votes cast constitutes one-third (1/3) of the total membership of the Association.

ARTICLE VIII

STANDING AND SPECIAL COMMITTEES

PROGRAM COMMITTEES

These committees are to be appointed by the Football Program Chairperson and/or the Basketball Program Chairperson at their discretion.

MEMBERSHIP COMMITTEE

The co-chairpersons of this committee are the Football and Basketball Registrars. Duties of the committee members will be assigned at the discretion of the committee chairpersons.

NOMINATIONS COMMITTEE

This committee shall consider a list of candidates for each office, clear with those candidates their availability for service, and present the resulting slate of candidates (for each office) to the membership prior to the voting process taking place.

DIRECTORY COMMITTEE

This committee shall handle the responsibility of preparing and publishing the annual Association Directory. Committee members will be appointed by the President, and will work with the Secretary to ensure an updated and accurate membership listing.

SPECIAL COMMITTEES

Special committees shall be appointed by the President when he/she deems necessary.

COMMUNITY RELATIONS COMMITTEE

Active association members shall be appointed by the President to serve on this committee. The committee will have three members: one football representative, one basketball representative, and one Board member liaison. The committee will ensure the association maintains a visible and positive presence in the local community, and is charged with addressing worthwhile functions, donation requests or suggestions, etc., and coordinating any appropriate response or involvement on behalf of the association.

ARTICLE IX

The recipients of the Dan Nameth Award will be a girl’s basketball, boy’s basketball and football athlete chosen by electronic (i.e., internet-based) means or mailed absentee ballot each spring, and announced at the annual Membership Meeting. Each recipient will receive a scholarship in an amount to be determined by the Board on an annual basis.